The Challenge

To manage the significant number of documents accumulated during the life cycle of construction projects, Sundt needed to convert them into a user-friendly digital archive that could be searched, retrieved and shared, while maintaining proper work flows so that all documents were handled in accordance with legal retention guidelines.

 

The Solution

Neudesic developed a Digital Records System based on Microsoft Office SharePoint Server 2007 that features a user-friendly interface to scan documents into MOSS, replacing the need for physical document storage. Custom work flows extend MOSS’s functionality by allowing batch documents to be archived to a SharePoint Records Center.

The Benefit

  • Drastic reduction in warehouse storage facilities
  • Quick and easy retrieval of digitally archived documents
  • Considerable time savings related to the inter-office and inter-departmental sharing of archived information
  • Dependable file management ensures compliance with legal record retention guidelines